How do I...? / Where do I...?
Last updated: 05/03/12

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  1. Get started and learn to use the system?

  2. Find out about the DOCKET and docket text?


  4. File a request for REASSIGNMENT?

  5. File a DISMISSAL?



  8. Select more than one person from a list of parties? The pleading I am filing is on behalf of several parties, and they aren't all together in the list.

  9. FIX an incorrect document or incorrect filing?
    Can I have an efiled document removed?

  10. How do we add another e-mail address so someone besides the attorney will get Notices of Electronic Filing when they're sent?

  11. ADD a counsel to a case

  12. File a COMPLAINT

  13. File a NOTICE OF REMOVAL from state court

  14. Find a list of the efiling EVENTS, included or excluded

  15. Find a list of participating JUDGES
    Find all the Judge's email boxes

  16. Get emails and be listed on an e-filing case
    (Get ON an efiling case)

  17. Get emails on a case, but NOT be listed on the case

  18. Get OFF an e-filing case
    STOP getting emails for a case
    REMOVE or SUBSTITUTE an attorney on a given case
    An attorney has left our firm, what do I do?
    I have changed firms or need to be removed from a case.

  19. Find ADR FORMS used by the court

  20. How do I know if my e-filing WORKED? 
    Was my e-filing accepted?

  21. View the docket and any e-filed documents

  22. Find a list of all the filing party roles

  23. Refer to an existing document on a case

  24. File a Motion for Pro Hac Vice

  25. File a Notice of Appeal

  26. Set up Adobe Acrobat for use with ECF

  27. Get a docket report or docket sheet?

  28. Redact a PDF document for efiling?

  29. Turn on/off Case Information on PDFs viewed in ECF?

  30. Enter Corporate Parents or Other Affiliates for my party?
    File a Certificate of Interested Entities?

  31. View a Transcript?

  32. Get more case information (such as the Federal Records Center Accession number)?

  33. E-file Under Seal?

  34. Correct a mistake on an Opposition/Response or Reply Deadline for a Motion I filed?

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How can I find out about the docket and docket text?

Please click HERE for information on the docket and docket text.

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To update your personal profile in the ECF system:

  1. Go to and log into the ECF system by clicking "LOGIN".
    Make sure you use your ECF login, not your PACER login.

  2. After login, on the blue bar on top, click on:
    Utilities => Maintain My Account

  3. So you don't lose your changes DO NOT click the "Back" button on your browser until you have completed your updates.

  4. To Update your E-mail information, click here.

  5. Click the [More User Information] button and update your login and password if desired and then click the [Return to Account screen] button.

  6. Click [Submit] to enter your changes into the system.

  7. You may see your cases listed on the following screen. If so, make sure Update All is selected and click [Submit] again.

  8. The system will show you some info when it has completed the update (about 10 seconds) and then to double check if your changes were kept, click on:
    Utilities => Maintain My Account again and see if your new information is there.

All changes take effect immediately.

PLEASE NOTE: ECF registrations are by attorney (not by the case or by the firm) and remain valid for life.

Per LR 5-1, it is the attorney's responsibility to keep the profile information (especially the email address) valid and current.

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How do I file a request for reassignment?

In the category "Other Documents", use the selection called "Declination to Proceed Before a U.S. Magistrate Judge". 

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How do I file a dismissal?

Follow Federal Rules of Civil Procedure 41(a), either by filing a Notice of Dismissal pursuant to FRCP 41(a)(1), or by submitting a stipulation and proposed order pursuant to FRCP 41(a)(2).  See Local Rule 5-1 and the User Guide for the proper procedure for submitting a proposed order.

Also see the FAQ, "How do I file a proposed order?"

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How do I efile a stipulation and proposed order?

Use the event Stipulation and Proposed Order under

Civil Events -> Motions and Related Filings -> Stipulations

Your stipulation should be e-filed, and the proposed order attached to it or part of it. You can attach a PDF copy of a proposed order to a motion or stipulation filing; use the attachment category "Proposed Order".  Remember, do NOT select ALL the parties when you file a stipulation, select just YOUR parties.

Also see the FAQ, "How do I file a proposed order?"

Note: There are six events listed under Stipulations:

Stipulation and Proposed Order
Stipulation and Proposed Order selecting Arbitration
Stipulation and Proposed Order selecting Early Neutral Evaluation
Stipulation and Proposed Order selecting Mediation
Stipulation and Proposed Order selecting Private ADR
Stipulation without Proposed Order

Please take care to select the event that most closely matches your document.

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How do I efile a proposed order?

A PDF copy of your proposed order should be efiled with the pleading it's concerned with (e.g., a stipulation or motion). 

You must also email a copy in word-processing format to your Judge's PO (Proposed Order) box so the Judge can modify it prior to signing, if needed.

The e-mailed copy (not in PDF) may be in any of the following formats:

  1. WordPerfect (.wpd) Any version

  2. Microsoft Word (.doc) Any version

  3. Plain Text / ACSII (.txt)

Click here for a list of the email addresses.


Make sure your files have extensions on the end of the file name (.pdf, .doc, .wpd, .txt, etc.). The file name "COMPLAINT" will not work for our system but "COMPLAINT.PDF" will.

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How do I select more than one person from a list of parties? The pleading I am filing is on behalf of several parties, and they aren't all together in the list.

Hold down the CONTROL (Ctrl) key as you click on each of the parties you wish to select from the list. That will let you pick as many individual items from a list as you need to.

Please click HERE for more info.

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I made an efiling mistake.  How can I get it fixed?
Can I have an efiled document removed?

If you made a mistake before the efiling is complete, meaning before you press the Submit button on the the page that says:

Attention!! Pressing the SUBMIT button on this screen commits this transaction. You will have no further opportunity to modify this transaction if you continue.

...then you really didn't make any mistake, yet.  Simply click on any menu item (such as Civil) on the blue toolbar to start over.

If you realize a mistake after an efiling has been completed, don't freak, it happens quite a lot, but know that once a document has been efiled it cannot be removed from the court files without the order of the judge, however this is not usually needed.

The first thing you must do is determine the severity of the issue.  By far, most mistakes are just simple errors of formatting, omission, mistaken files, wrong info, etc.  You do not need to have simple mistakes like these removed from ECF.  These are easily remedied by simply re-efiling using the procedure below. 


Removing a sensitive Efiled Document

If a PDF document was efiled that contained:
bullet Information that must not be viewed by the public as a whole, such as a document meant to be filed under-seal;
bullet Confidential material in violation of General Order 53, or other privacy rules;
bullet Irrelevant private information, such as passwords, etc.;

...then the document must be removed ASAP. 

Immediately notify of the case number docket number and a very brief description of what went wrong, then follow up with a phone call to expedite our response.  During our support hours, the ECF HelpDesk can place a temporary "lock" on the document to prevent future access, but we cannot determine who (or if anyone) already received the document.  Since the "lock" is only a temporary measure (we can make no guarantees or estimates of how long the lock will be in effect), the attorney must file a Motion to Remove Incorrectly Filed Document, ASAP.  Once this motion is granted, the document can be permanently removed from ECF.

If there is a corrected version of the document efiled in error, you do not need to wait, you can immediately re-efile it.  


Simply going back and re-efiling the entire corrected entry will provide the court with the correct document and also make sure the corrected version is served on everyone.  You must then notify the ECF Helpdesk of the change via email.  If there is no new entry (such as if you efiled in the wrong case), just notify the ECF Helpdesk via email with the case number and docket number, and a very brief description of what went wrong. Do not call the Helpdesk; we must have an e-mail from you to make the correction.

NOTE:  If your only error is that you left something out of the filing, like the Proposed Order or an Exhibit, then DO NOT efile the whole thing again as shown below.  Simply just efile whatever you left out under it's own category, and refer it back to the previously filed document(s).

Re-Efiling Steps:

  1. Note the docket number(s) of the incorrect filing(s).

  2. Efile the corrected document making any corrections needed.

  3. In the free text box, please add exactly the following text at the end (you can copy this text and paste it in):

              CORRECTION OF DOCKET #[x].

    Replace the "x" with the docket number of the previous incorrect filing.  If you need to correct more than one all at the same time, enter it like this:

              CORRECTION OF DOCKET #[x], [y] and [z].

    Using the brackets [ ] around the numbers will automatically hyperlink the new docket number to the old one for easy reference on the docket sheet.

  4. Lastly, send an email to with only the following information:

Case Number: YY - #####
A > B
A very brief description of what went wrong.

YY - ##### = 2-digit year - case number (00-12345)

A = Old docket number (will be listed on the receipt page, the email notice and the docket itself).

B = New docket number (you won't know this until the new filing is complete).

If you have multiple errors, please indicate each one clearly.

Here's an example for case #01-9999. #34 was filed in error, superseded by #35:

34 > 35
Filed the wrong PDF file.

The ECF Helpdesk will then insert the following text into the old docket entry:


and we will send you a confirmation back via email when complete.  If you do not get an email back in 2 business days, email the request again.

If your re-efiling is after the date the original file was due, all determinations will be up to the judge.

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How do I file a complaint?

Complaints are still filed the old-fashioned way, on paper. The main reasons for this are that this is the only way we can receive your payment to open the case, assign a case number and judge.  At some point in the future we hope to be able to do all of this over the Web, but we cannot now.

When a case is designated for e-filing, counsel must serve a copy of the ECF Registration Information Handout on all other parties so that they are advised that it is an efiling case and that they must also register as e-filers, if they have not already done so. Please do not serve the registration form, just the handout. We would like all new users to go to the website to get the form.

You must email us a PDF copy of the complaint and any other documents that accompanied it when you opened the case within ten days. We will have opened your case, and made a docket entry for the complaint. When we get your emailed PDF complaint, we'll hook it up to that docket entry.

Note that you should not attempt to e-file the PDF complaint: there will already be a complaint entry in the case, and if you e-file it later, you will improperly produce a second one.

Any other documents which accompanied the complaint at filing should also be e-mailed to us in PDF format along with the complaint.

Send your email with the PDF version of the complaint attached to the "PDF Box" for the judge assigned to your case. Please do not send these documents to the ECF Helpdesk (

When you send e-mail to the court, please start the Subject line with the case number and judge's initials. The number and initials are what we need to forward the document to the appropriate docket clerk.

Please make sure that the PDF files have the following characteristics:

  1. All files must be in the PDF format and nothing else.  Do not send word processing files (.doc/.wpd/.txt/etc.).  Make sure that the PDF files end in ".pdf" (Macintosh users especially!)
  2. View the whole PDF file BEFORE you submit it to us.  Quite often we get files with missing pages, unclear text or totally wrong documents, because the sender did not quality-check the file they sent.
  3. Please make sure each file is named something we can understand.  "file_1.pdf" means nothing to us, but "complaint.pdf" is very helpful.
  4. Try to limit the file name to 40 characters.
  5. Each individual PDF file MUST be under 5.0MB (5,000KB).

You do not need to have received your efiling registration to email us the PDF copy of the complaint and accompanying documents. 

You may email us at any time and from any email account.

Do not include your e-filing login and/or password in any emails.

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How do I file a notice of removal from state court?

The process of initiating a removal case is much like that of an original proceeding. As with an original proceeding, the case will be initiated on paper. Once designated for e-filing, the removing party is responsible for the service of the e-filer registration information, for supplying the complaint and any other documents in PDF format via e-mail. See the complaint FAQ immediately above.

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Where can I find a list of participating Judges?

Where can I find all the Judge's Proposed Order email boxes?

To see the web pages for the Judges of this district, click HERE.

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How do I know if my efiling WORKED?
Was my efiling accepted?

There are 3 ways to tell if your filing was complete:

  1. The "Receipt Page" will show at the end of the e-filing.  This page states what was done, what time it occurred and who was notified.  The page shows AFTER the page which states:

Attention!! Pressing the SUBMIT button on this screen commits this transaction. You will have no further opportunity to modify this transaction if you continue.

The next page you should see after pressing [Submit] is the "Receipt Page", which clearly states at the top:

The U.S. District Court
Northern District of California
Notice of Electronic Filing or Other Case Activity

On rare occasions, and usually only when large or multiple PDF files are submitted, this page may never show up, but the emails will go out and ECF will show the activity when viewed via a PACER login (see below).  This is OK and not cause for worry as long as the emails are received and you can see the event using your PACER login.


Hint: ECF is less likely to "hang" or get stuck if you submit no more than 8-10 files at a time. If you have more than 8 documents to submit, consider filing in smaller chunks.


Example: If you have a Declaration and 23 Exhibits, file  the Declaration as your main document and Exhibits 1 to 7 as attachments; when you finish filing these, click Civil or Criminal (whichever you clicked on to begin filing), click on Other Supporting Documents -> Exhibits, file Exhibit 8 as your main document and Exhibits 9 to 15 as attachments, check the box for Refer to Existing Events on the following screen, and make a reference to the Declaration these Exhibits support; when you finish filing these, repeat for Exhibits 16 to 20.


08/05/2005 3 Declaration of Roger Moore filed byBob Smith. (Attachments: # 1 Exhibit 1# 2 Exhibit 2# 3 Exhibit 3# 4 Exhibit 4# 5 Exhibit 5# 6 Exhibit 6) (Entered: 08/05/2005)
08/05/2005 4 EXHIBITS re 3 Declaration in Support filed byBob Smith. (Attachments: # 1 Exhibit 7# 2 Exhibit 8# 3 Exhibit 9# 4 Exhibit 10)(Related document(s)3) (Entered: 08/05/2005)


  1. The Notice of Electronic Filing (NEF) email will be sent to all the e-filers on the case.  The NEF contains all the same information as the "Receipt Page".  Emails are always sent within 5 minutes of completion of the efiling, but for numerous technical reasons outside of the court's control, you may not receive the email for possibly a few hours (although this is rare).  If you wish to be extra diligent, you can also check the ECF Bounced Email Log to see if any emails have bounced on your case.

  2. ECF will show the new docket entry immediately after completion of the filing.  Simply login to ECF using your PACER login and you can click on the top blue-bar: Reports -> Docket Sheet and bring up the whole docket.  You should see your filing listed toward the bottom of the page.

Any of these are valid as proof of filing, but ECF is the most reliable as it views the ECF database directly. If you don't get any of these indications of completion, the filing did NOT take place.

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Viewing the docket and any e-filed documents.

In order to view the docket sheet and any e-filed documents, you will need:

bullet Adobe Acrobat (the free Reader should work fine)
bullet A PACER Account

First, make sure your Adobe Acrobat is configured correctly.

  1. To view dockets and e-filed documents in the ECF system, please go to and click on "Login".
  2. At the login, please enter your PACER login and password (NOT your ECF password which usually looks like the attorney's last name).
  3. On the blue-bar at the top of the screen, click on
    Reports -> Docket Sheet.
  4. Enter in the case number with the 2 digit Year, hyphen, case Number (YY-NNNNN). Example 03-123.
    Click "Submit" to see the entire docket.

Any docket numbers which are underlined and highlighted ( 34 ) can be accessed as PDF documents.  If they are not underlined and highlighted ( 34 ), then either the filing was done on paper (and should have been served on paper as well), or the entry was made by a court clerk and no document was involved. No electronic document of this filing is available.

In some situations, documents are submitted in paper to the court and are then followed up later with PDF copies. If you check back later, you may find a PDF available for one that was previously not available.

One of the confirming characteristics of a court/clerk event is that the docket text will end with parentheses enclosing lower case initials. Example: (zzz, COURT STAFF). These initials identify a docket clerk at the court as the e-filer; in the case of an electronic filing by an attorney (which should have a PDF document available), the last name and first name of the attorney will appear in those parentheses at the end of the docket entry.

Example: (Mason, Perry).

Also, please note that the court does not scan documents submitted in paper format.

If you would like to receive notice when there are new filings in a case but you are not an attorney, consider signing up for a Special Mailing Group account.

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Find a list of all the filing party roles?

3rd Party Defendant (3ddft:pty)
3rd Party Plaintiff (3dpla:pty)
3rd party-defendant (3pd:pty)
3rd party-plaintiff (3pp:pty)
Amicus (am:pty)
Appellant (a:pty)
Appellee (e:pty)
Arbitrator (arb:pty)
Claimant (clm:pty)
Consol 3rd Pty Defendant (con3df:pty)
Consol 3rd Pty Plaintiff (con3pl:pty)
Consol Claimant (conclm:pty)
Consol Counter-Claimant (concnc:pty)
Consol Counter-Defendant (concnd :pty)
Consol Cross-Claimant (concrc:pty)
Consol Cross-Defendant (concrd:pty)
Consol Defendant (condft:pty)
Consol Plaintiff (conpla:pty)
Counter-Claimant (cntclm:pty)
Counter-Defendant (cntdft.pty)
Counter-Claimant (cc:pty)
Counter-Defendant (cd:pty)
Creditor  (cr:pty)
Cross-Claimant (crsclm.pty)
Cross-Defendant (crsdft:pty)
Cross-Claimant (crc.pty)
Cross-Defendant (crd:pty)
Debtor-in-Possess. (db.pos:pty)
Defendant (dft:pty)
Evaluator (eval:pty)
Garnishee (gar:pty)
In Re (in re:pty)
Interested Party (ip:pty)
Interpleader (intpl:pty)
Intervenor (intv:pty)
Intervenor Defendant (intvd:pty)
Intervenor Plaintiff (intvp:pty)
Mediator (med:pty)
Miscellaneous (misc:pty)
Movant (mov:pty)
Objector (obj:pty)
Petitioner (pet:pty)
Plaintiff (pla:pty)
Receiver (rc:pty)
Respondent (res:pty)
Special Master (sm:pty)
Taxpayer (tax:pty)
Trustee (trust:pty)


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File a Motion for Pro Hac Vice?

As of January 9, 2012, Motions for Pro Hac Vice must be e-filed. Follow these steps:

  1.  Register for e-filing (you do not have to be admitted in order to register).
  2. E-file your PHV Application (this is the only e-filing you can do before you get admitted).
  3. During the e-filing process, you will be asked to pay your fee using See the FAQ for more information.
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How Do I File a "Notice of Appeal"?

As of January 9, 2012, Notices of Appeal are e-filed. For information on how to pay the fee during the e-filing process, please see the FAQ.

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Get a docket report or docket sheet?

  1. Log into ECF

  2. Click on Reports

  3. Click on Docket Sheet (if the system prompts you for a login/password, enter your PACER information - click HERE for more information).

  4. Enter in the case number in the simple format with no letters: YY-NNNNN (such as 04-01234) and click [Run Report]


? (yellow question mark)In ECF, if you have a question or need help on a screen,
click on the yellow "?" in the upper right-hand corner.

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Turn on/off Case Information on PDFs viewed in ECF?

Case Information displayed at the top of PDF documents in ECF is one of the new features made available in Version 2.4. For more information on these features, click here. By default, this option is on (checked). To turn it off for your ECF account:

  1. Log into ECF

  2. Click on Maintain Your Account

  3. Uncheck the box next to "Add Headers to PDF Documents"

  4. Click the Submit button.

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Enter Corporate Parents or Other Affiliates for my party?

Starting with CM/ECF Version 3.1, attorneys are now required per Civil L.R. 3-16 to enter their own Corporate Parents/Other Affiliates. This is done when the attorney e-files a Certificate of Interested Entities under Notices. After uploading the document, the attorney will see the following screen:


  1. Enter a corporate parent or other affiliate name in the Last/Business Name search box and click the "Search" button.

  2. If you get the result "No person found" or if your particular corporate parent or other affiliate is not listed, click the "Create new corporate parent or affiliate" button.

  3. If your Corporate parent or other affiliate is listed in the "Corporate parent or other affiliate search results" box, click on it and then click on the "Select name from list" button.

  4. Enter the appropriate information. For businesses, enter the business name in the Last/Business name box. Click the "Add corporate parent of affiliate" button.

  5. Select the Party or Parties that share this corporate parent or other affiliate, and click the "SUBMIT" button.

  6. Repeat the process for all of the Party's corporate parents or other affiliates. When you've finished, click the "End corporate parent or other affiliate selection" button.

  7. Complete your filing as usual.


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View a Transcript?

On April 25, 2008, the Court adopted General Order 59, providing that transcripts of proceedings before United States District Judges and Magistrate Judges in the Northern District of California, filed on or after May 15, 2008, will be filed with the Court in electronic format, through the Courtís Case Management/Electronic Case Files (CM/ECF) system. In order to view an electronically filed transcript, you must follow these steps:

  1. Contact the Court Reporter who filed the Transcript to arrange access to the document. The Court Reporter will grant access to a particular individual; this will be connected to that individual's ECF login and password.

  2. Log into ECF using the ECF login and password of the individual who has been granted access. Remember, the ECF login will generally be a combination of the last name, first initials, and two random numbers.

  3. Once you're logged in, click on Query.

  4. You may be prompted for your PACER login and password; this is so that PACER can charge you for viewing the transcript. Remember, the PACER login will generally be two letters followed by four numbers.

  5. Enter the case number and click Run Query.

  6. Click View a Document.

  7. Enter the document number of the Transcript and click Run Report.

  8. You should now be able to see the Transcript. If you get an error saying that you do not have access, you have most likely failed to log into ECF with the ECF login and password for the individual granted access to the transcript. Re-read these instructions carefully and try again.


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Get more case information (such as the Federal Records Center Accession number)?

In addition to the Docket Sheet and documents, ECF can provide a great deal of information about a case.

  1. In ECF, click on Query.

  2. If prompted, enter your PACER login and password.

  3. Enter your case number. If you're not sure of the case number, try entering the name of a party or attorney in your case and select the appropriate type from the pull down menu.  Run Query.

  4. If presented with more than one party or case, you may need to narrow your selection.

Depending on the specifics of the case, some or all of the following may appear. Click on the option you want to get more information about the case.


NOTE: All of these options incur the usual PACER charges ($0.08 per page). A receipt box will appear at the bottom of the report.


Alias Lists Aliases of Parties.
Associated Cases Lists Associated Cases.
Attorney Lists Attorneys and the parties they represent.
Case File Location Location of case file and Federal Records Center Accession Number, if any.
Case Summary A summary of the case, disposition, parties, and attorneys.
Deadlines/Hearings Lists deadlines and hearings.
Docket Report The Docket Sheet for the case.
Filers Lists just the parties to the case.
History/Documents A history of items filed in the case; very similar to the Docket Sheet.
Party Lists the parties and their respective counsel.
Related Transactions Each selected transaction in this case is shown below in a box with any other transactions to which it is related.
Status Lists pending status records for the case, if any.
View a Document Allows you to enter a specific document number and jump directly to that number

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Correct a mistake on an Opposition/Response or Reply Deadline

Use the e-filing event...

Correction of Opposition/Response or Reply Deadline

which is listed under under...

Civil Events > Other Supporting Documents

Note that this event does not require a document so the system will not prompt you for a PDF. Instead, you must use the provided pull-down menu to explain why you're correcting this.

What is the reason for correcting this?

  <--- Click to see the pull-down.


If you're unsure of what to select for this box, consult the staff for your Judge.

You will be prompted for a new Response and Reply date, and you will be asked to check the box next to your Motion. If you don't check the box for your motion, it won't reset the deadlines for your motion, and you will have to do it again correctly.

Note that this will not change the text and language in the previously docketed motion; however, a new Notice of Electronic Filing (NEF) will be sent to the case participants of this correction, so the deadlines will be reset, and all case participants (including the court) will be notified.

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Automatic Notification of Deadline Mistakes

Sometime after 1:00 AM each morning, the CM/ECF system has been configured to automatically scan for deadlines set out of the proper order, and if it finds any, an email notice is sent to the e-filer who set the deadlines incorrectly (not all parties are notified - just the one e-filer).

All dates set must be in this order:

Opposition/Response -> then Reply -> then Hearing

  1. Opposition/Response deadlines must be set for a date before the Reply deadline (if there is one).
  2. The Reply deadline must be set for a date after the Response deadline, but before the Hearing date (if there is a hearing date).
  3. If there is a Hearing date, it must come last.

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The following is correct:

  Filing Date Opposition/Response Reply Hearing
A 10/01/2011 10/14/2011 10/21/2011 11/01/2011

A: Note that the Hearing is last, after the Reply, which is after the Opposition/Response. This is the correct series of events.


The following are all incorrect:

  Filing Date Opposition/Response Reply Hearing
A 10/01/2011 10/21/2011 10/14/2011 11/01/2011
B 10/01/2011 10/21/2011 11/01/2011 10/14/2011
C 10/01/2011 10/14/2011 11/01/2011 10/14/2011

A: Opposition/Response was set for after the Reply.

B: Hearing was set before both the Opposition/Response and the Reply.

C: Reply was set before the Hearing.

Any of the mistakes above will cause the ECF system to send a notice to the e-filer. The e-filer is then responsible for making the corrections in ECF.

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